Systems- Cover

How to Sell More: Scalable Systems

January 06, 20265 min read

You’re working 80-hour weeks. You’re constantly putting out fires. You’re involved in every decision. Every email. Every new hire. Every new client.

You’re the hero. The indispensable founder. The only one who can do it right.

And you’re the bottleneck. The single point of failure. The handbrake on your own growth. Your business is a reflection of your own ego. And it’s a prison of your own making.

The Cult of the Founder

We live in a culture that worships the founder. The visionary. The genius. The one who works 100-hour weeks and sleeps under their desk. We celebrate the hustle. The grind. The sacrifice.

But it’s a trap. A dangerous one.

I once coached a founder of a successful digital marketing agency. She was brilliant. Creative. A force of nature. And she was on the verge of a complete breakdown.

Her team couldn’t do anything without her. They were afraid to make a decision. They were waiting for her approval. For her feedback. For her to swoop in and save the day. She had trained them to be helpless.

She was proud of how much she worked. She wore her exhaustion like a badge of honor. But she was miserable. Her business was stuck. And she was the reason why.

Your Business Is Not Your Baby

Here’s the hard truth:If your business depends on you, you don’t have a business. You have a job. And it’s the worst job in the world. Because you can never quit. You can never take a vacation. You can never get sick.

Your business is not your baby. It’s a machine. And your job is to build the machine. To design it. To fine-tune it. To make it run so smoothly that it doesn’t need you anymore.

This is the difference between being a founder and being a CEO. A founder creates something from nothing. A CEO builds a system that can scale.

Most founders never make that leap. They stay stuck in founder mode. They stay the hero. The bottleneck. And their business never reaches its full potential.

The Three Levers of Freedom

So how do you escape the founder trap? How do you build a business that runs without you? It’s not about working harder. It’s about thinking differently. It’s about pulling three simple levers.

  1. Documentation. This is the most boring, and the most important, lever. You need to get your business out of your head and onto paper. Every process. Every system. Every workflow. How do you answer the phone? How do you onboard a new client? How do you run a meeting? Write it all down. In excruciating detail. Create a playbook for your business.

  2. Automation. Once you’ve documented your processes, you can start to automate them. Not the human work. The robot work. The repetitive, mundane tasks that are eating up your team’s time. Use technology to do the heavy lifting. Free up your people to do what they do best: think, create, and solve problems.

  3. Delegation. This is the hardest lever for most founders to pull. It requires you to let go. To trust your team. To empower them to make decisions. To let them make mistakes. You can’t be the hero anymore. You have to be the coach. The mentor. The leader.

How to Fire Yourself

That founder was terrified. This meant giving up control. This meant trusting other people. This meant admitting that she wasn’t the only one who could do it right.

But she was more terrified of spending the rest of her life in her self-made prison. So she did it.

She blocked off two hours every Friday afternoon to document one process. Just one. She started with the simple stuff. How to send an invoice. How to schedule a social media post. Then she moved on to the more complex stuff. How to run a client kickoff meeting. How to build a marketing funnel.

She created a “company wiki” in a simple tool called Notion. It became the single source of truth for her business. The playbook.

Then she started to automate. She used a project management tool to automate her client onboarding. She used an email marketing tool to automate her lead nurturing. She used a reporting tool to automate her client reports.

Finally, she started to delegate. She promoted her best account manager to be the Director of Operations. She gave her team a budget and the authority to spend it. She stopped attending every meeting. She started taking Fridays off.

It wasn’t easy. There were bumps in the road. People made mistakes. But they learned. They grew. And the business grew with them.

A year later, her agency was doing double the revenue with half of her involvement. She had fired herself from the day-to-day. She was no longer the bottleneck. She was the owner. The visionary. The architect of a machine that was bigger than her.

You Are Not Your Business

This is the ultimate goal. To build something that is not dependent on you. To create a legacy. To achieve true freedom.

This is what we teach at Sell More Academy. We teach you how to stop being a glorified freelancer and start being a real CEO. We give you the ‘Business Systems Blueprint,’ the exact framework that founder used to fire herself.

If you’re tired of being the hero and the bottleneck, if you’re ready to build a business that can run without you, then it’s time to join Sell More Academy.

Stop being the prisoner. Join us and become the architect.

I do things that help people sell A LOT more 'stuff'...

Ben McGary

I do things that help people sell A LOT more 'stuff'...

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